Buyer -Techno Commercial

Responsibilities

Core Procurement

1. Purchase Requisition (PR) Review 
2. Assist in the review of approved PR from user department; seek additional information if 
   required from user for correctness & completeness of PR 
3. Provide support in identifying the type and method of procurement (depending on type of 
   material/ services to be procured, nature of PR (normal vs. emergency PR), stocks 
   available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services 

1. Contribute to the strategic sourcing process by participating in activities such as: 
   Selection of bidding process, preparation of vendor selection approach and vendor 
   evaluation criteria depending on the nature of the category 
2. Preparing the request for information (RFI) document for bidder evaluation 
3. Identification of potential bidders who meet the requirements (using Company vendor 
   database, Supply market analysis, advertisement or recommendations from other teams) 
4. Preparation of the Request for Proposal (RFP) document 
5. Organizing and planning pre-bid meeting based on the queries and communication 
   requirements from vendors 
6. Technical and Commercial bid evaluation of vendors 
   Conducting fact-based negotiations with shortlisted bidders 
7. Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required 
   approvals as per DoA 

Contract Preparation and Order Placement 

1. Prepare contract document as per stated protocols & standard templates 
   Set up the approved contract record within the ERP system, using the appropriate system 
   steps and functionality 
2. Maintain the contract document for future reference as per defined document 
   management policy 
3. Send the contract to vendor and all identified stakeholders 

4. Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ 
   CPBG)/ Customs related documents from vendor as per requirements 

   Procurement through Rate Contracts: 

• Based on approved NFA, prepare, review and issue rate contracts 
• Prepare master outline agreement (OA) in ERP system based on rate contract 

1. Prepare PO / SO for procurement under valid rate contract
    

   Associated Procurement Activities
   
   Post Order Management 

• Prepare Billing Break Up and get it uploaded in SAP, if applicable 
• Address, resolve or re-allocate and share response for queries raised by vendors or from 
  other internal stakeholders, during expediting delivery 
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra 
  items, Time Extensions etc. 
• Facilitate closure of contracts and take necessary actions
• Manage inbound logistics services for other Ex-Works Domestic Supplies 
• Execute contingency plans in case of immediate business requirements 
   
• Supplier/ Vendor Identification and Onboarding 
• Coordinate with new identified vendors to send information/ documents in predefined 
  forms for evaluation 
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering 
  and project management & control departments 
• Check details of forms submitted by vendor for their completeness and validity of 
  documents 
• Coordinate with Quality/Engg /User team for vendor assessment if required 
  If the vendor is qualified based on the vendor evaluation criteria, update approved vendor 
  list & communicate to vendor 
• Input required data and documents into the MDG Ariba system to get vendor code created 
  in SAP

Supplier/ Vendor Performance Management 

• Contribute to performance evaluation, management and development planning of suppliers/ 
  vendors for assigned category by partaking in activities such as: 
• Preparation of vendor segmentation matrix based on annual spend with the vendor and 
  risks associated 
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each 
  vendor segment 
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the 
  performance is meeting desired level 
• In case of satisfactory performance, communicating performance feedback to vendors 
  highlighting improvement opportunities on individual parameters 
• In case of unacceptable performance, communicating performance to vendor & planning 
  discussions to identify actions required for performance improvement

Qualifications

Education 
Bachelor's degree in engineering in any discipline 
General Experience 
More than 5 years of experience in supply chain management, procurement and related area. 
Technical Experience 
► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ 
large size Infrastructure projects, estimation and cost Engineering 
► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, 
reverse auctions, etc.). 
► Demonstrate methodical and precise approach towards commercial and contractual execution 
► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier 
relationship management